Work Orders
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6 min read
Free Work Order Template
A work order form or template (also known as a service report) is used as a formal document for recording, approving, and tracking the execution of a specific job or service. In addition to defining who performs the work, when, where, and what exactly is done, a work order also serves as confirmation of completed work, often as a basis for billing or invoicing the service.
If you run a service business, deal with installation, maintenance, repairs, or any technical work, you know how details can make a difference. Agreements over the phone, unclear messages, lost notes on scraps of paper... All of this can lead to misunderstandings, delays, and even loss of revenue. This is where the work order comes in – a document that allows you to organize, perform, and document work professionally.
This free work order template will help you to:
- clearly record every job – who did it, when, and what was done
- keep all information in one place – from description to costs
- have written proof of agreed and completed work
- leave a professional impression on clients
Whether you manage a maintenance team or work independently, this form is here to simplify your daily work.
Download Free Work Order Template
This form contains all key work order information: company and client name and details, order number, start and end date of work, location and cost center, job description, and the person who issued the order.
Below you can download a practical and customizable work order form for free. The document comes in PDF format, with the possibility of editing and adapting it to your needs. Click the button below and start using it immediately – completely free.
Looking for an Excel Work Order? Contact us via email or via the contact form and we will send you a work order in Excel format ready for even more detailed editing.
Work Order Template - Features
This compact work order is divided into clear sections to quickly and easily record key information about the work performed:
- Company and Customer Details: fields for the name, address, and contact information of both parties
- Order Form Number and Work Location: fields for the purchase order number, location, and year of work
- Work Timeframe: fields to enter the start and end dates of the work
- Work Order Number: a highlighted field to enter the unique order number
- Cost Centers: fields for cost center and cost owner for internal tracking
- Work Description: a field to describe the work performed – materials, actions, observations
- Created By: field for the name or signature of the person who issued the work order
Work Order Template - Examples and Applications
This template is ideal for:
- service technicians
- workers involved in installations
- construction workers
- plumbers, electricians, locksmiths
- and everyone who provides services on site or in a workshop
Most common applications are:
- work order for production
- work order for service
- work order for car service
- work order for boat service
- work order for services
Whether you run a small business or a larger company – with this template you have order, clarity, and professionalism at every step.
Free Work Order Template vs. Serwizz CMMS Software for Work Order Management
| Feature | Free Work Order Template | Serwizz CMMS Software for Work Order Management |
|---|---|---|
| Digital Work Order Creation | ✖ Manual entry in Word/Excel | ✅ Digital creation and management in seconds |
| Real-time Updates | ✖ Not supported | ✅ Instant updates within teams |
| Team Collaboration | ✖ Communication via email or paper | ✅ Task assignment, note sharing, and chat in one place |
| Mobile Access | ✖ Desktop required for editing | ✅ Fully adapted mobile application |
| Automated Notifications | ✖ No alerts | ✅ Instant push/email notifications |
| Asset and Vessel Tracking | ✖ Separate tracking required | ✅ Linking work orders to vessels, locations, or assets |
| Photo and File Attachments | ✖ Limited to manual upload | ✅ Adding images, documents, checklists to each task |
| Maintenance History | ✖ Difficult to track over time | ✅ Automatically recorded full service history |
| Approval Workflow | ✖ Manual signatures/emails required | ✅ Digital approvals with one click |
| Compliance and Reporting | ✖ Manual reports | ✅ Export-ready reports for audit and compliance |
| Data Security and Backup | ✖ Risk of data loss/corruption | ✅ Cloud-based, secure, automatic backup |
| Integration with Other Systems | ✖ Not possible | ✅ API and third-party integrations available |
| Analytics and KPIs | ✖ Not included | ✅ Dashboards, performance tracking, and metric analysis |
Paper forms are a good starting point for small teams just entering the world of work tracking, providing a basic structure and organization. However, as your business grows and needs increase, digitalization becomes key. For significant improvement in service and maintenance, and to enhance the operational efficiency of your team, try Serwizz CMMS for free work order software and discover a new level of productivity.
